Artificial Turf for Soccer Fields

TENDER CLOSED

You are invited by the Government of the Cayman Islands [Ministry] to submit a firm price tender for the above-mentioned works described in the accompanying documents.

The following documents are included with this invitation:

1. Notice to Tenderers
2. Instructions to Tenderers including the evaluation criteria that will be used to assess tenders and their order of importance
3. Form of Tender
4. Bills of Quantities
5. Abstract of Particulars
6. Acknowledgement of Receipt of Tender Documents
7. Contract Agreement (template)
8. Tender return envelope
9. The Form of Contract for this project is the C.I. Government Small Works Contract

For additional information on this invitation contact the undersigned at tommy.ebanks@gov.ky, phone (345) 926-2733 or by fax at (345) 949-9343

The Ministry does not bind itself to accept the lowest nor any Tender.

If you do not wish to tender, please return all documents and drawings without delay.

Brief Scope

The Proposed works includes the Supply and Installation of Two Star certified turf At Ed Bush Sports Centre (main field) and T.E. Mcfield Playing Field.

The successful Bidder is required to remove all the existing vegetation and treat the soil with herbicides to prevent re-growth of grass or weeds, the installation of Base materials to level the fields, the installation of a drainage system for the proposed turf and the installation of the two star turf for soccer fields

The successful bidder will be Responsible for Acquiring Federation International Football Association (FIFA) certification for Two Star installation of artificial turf and conforming to ISO 17025 standards for both fields prior to Hand-over to Cayman Islands Government.

The Project is scheduled to commence in July 2007 and shall be completed not later than September 2007

The successful bidder will also be required to adhere to following;

1. The contractor is solely responsible for all materials and labour necessary for the completion of the works.
2. The contractor is responsible for periodic cleaning of the site during the construction process and removal of all construction associated materials and debris at all times necessary, during and at the end of the construction period.
3. The contractor is responsible for ensuring that all safety measures are adhere to on site during the construction process, including the safety of all workmen along with the security of the site.
4. Stockpiled materials and construction equipment used for the project shall be suitably contained or stored in the specified locations only, and store in a way not to impede, harm or do damage to pedestrian/vehicular traffic, adjacent properties or the surrounding environs.
The contractor shall be responsible for the deployment of personnel to regulate construction traffic entering and exiting the site at all times and provide a Traffic Management Plan that meets all regulatory traffic laws.
5. The contractor is required to ensure that measures are put in place to mitigate against all potential social and environmental impacts that can arise as a result of the use of equipment and machinery associated with the implementation of the Project.

Please Note

The contractor shall be deemed to have examined the drawings, conditions of contract and to have acquainted himself with the detailed descriptions of the works to be done and the way in which they are to be carried out.

The contractor shall be deemed to have visited the site before preparing his tender and to have examined for himself the conditions under which the works will proceed and all other matters affecting the carrying out of the work and cost thereof.

For additional information on this invitation contact the undersigned at tommy.ebanks@gov.ky, phone (345) 926-2733 or by fax at (345) 949-9343

Your Tender when completed is to be delivered, together with all other relevant documents to;

• The Secretary
• Central Tenders Committee
• Ground Floor Treasury Department.
• Government Administration Building
• Elgin Avenue, Georgetown, Grand Cayman, KY1-9000
• Cayman Islands

All tenders shall be returned to the Central Tenders Committee no later than 10:00 am on Friday 29^th June 2007. ).

The Form of Tender, and any other supporting documents stated on the Form of Tender together with the Abstract of Particulars and Tender Summary (if provided) when completed and signed are to be received not later than the time given on the Form of Tender in the enclosed envelope which must not bear any indication of the bidders identity.

Answers to questions from bidders on Tender for Installation of Artificial Turf at Ed Bush Sports Centre & T.E. McField Soccer Field

Invitation to tender states that the following documents are included with the invitation but I cannot find (or they are in an incomplete form) a) Bills of Quantities. b) Abstract of Particulars. c) Acknowledgement of Receipt of Tender Documents, d) the required tender return envelope.

The Bills of Quantities, Abstract of Particulars and Acknowledgement of Receipt of Tender Documents (items 4, 5 & 6) should be deleted from the Invitation to Tenders. The tender return envelope should be provided by the bidder and addressed as listed on the Form of Tender and clearly marked with the project name across the top of the envelope.

The tender refers to a scope of works but I can only find the “brief scope’ on this site.

The Scope of Works can be found under the section titled Form of Tender.

Bidders are asked to declare that they have seen the drawings, yet they are not on the site.

There are no drawings for this project, but Tenderers are instructed to visit the site?? and inspect the conditions.

The turf “fields” tender only has a total square footage; we would need the dimensions to figure the base work. Also, I would think that elevations should be included in the drawings or scope of works.

The dimension of the area to receive “Artificial turf” is 260 feet wide by 400 feet long. The elevations of the installation is 18 inches above existing grade and sloped 0.5% from centre of field to touch lines.

Last Updated: 2007-06-25